Kidney Care UK charity places are allocated via an application process.
Kidney Care UK reserve the right to close applications at any point.
The following terms and conditions are outlined to make clear the commitment from successful applicants ("Participant") and Kidney Care UK, located at 3 The Windmills, St Marys Close, Alton, Hampshire, GU34 1EF, herein referred to as the "Charity".
London Marathon ("Challenge") is a running event delivered by TCS London Marathon on 26 April 2026.
The Participant has paid a £50 registration fee and will be asked to commit to raising a minimum of £2,500 sponsorship (excluding Gift Aid) to the Charity as laid out below.
The Participant hereby agrees to the following terms and conditions:
Minimum sponsorship
1.1 The Participant commits to raising a minimum sponsorship of £2,500 for the Charity in order to participate in the Challenge. The Participant pledges to make every effort to raise additional sponsorship funds beyond the minimum requirement.
1.2 The Participant commits to raising at least 50% (£1,250) of the minimum sponsorship no later than 26 January 2026.
1.3 The Participant commits to raising at least 80% (£2,000) of the minimum sponsorship by race day, 26 April 2026.
1.4 The Participant commits to having raised the full amount (£2,500) by 7 June 2026, six weeks after the event.
1.5 If the Participant fails to meet the fundraising milestones outlined, the Charity reserves the right to withdraw their Charity Place and/or take further steps to recover the outstanding amount.
Sponsorship payment
2.1 The minimum sponsorship amount of £2,500 shall be paid to the Charity no later than six weeks after the completion of the event.
2.2 The Participant agrees to keep a record of the names, addresses, and amounts donated or pledged by all sponsors and provide such details to the Charity upon request.
2.3 The Participant agrees to promptly obtain and remit to the Charity all sums pledged or received from sponsors within 28 days of receipt.
Donations and fundraising
3.1 The Participant agrees to ensure that all donations made by cheque from the donor are payable to Kidney Care UK.
3.2 The Participant agrees to provide the Charity with a progress report upon request.
3.3 The Participant understands that Gift Aid is not included in the minimum sponsorship and acknowledges that monies raised from Gift Aid are valuable additional income for the Charity.
3.4 The Participant shall not conduct house-to-house collections as a means of fundraising.
3.5 The Participant shall not collect funds in any public place without first obtaining a collector's license from the local authority.
3.6 The Participant shall not conduct any raffle or lottery without first consulting the Charity.
3.7 The Participant agrees to notify the Charity well in advance of organising any public fundraising events.
3.8 The Participant shall not engage in any activities that may bring the name of the Charity into disrepute.
Event participation
4.1 The Participant recognises that they must complete the official registration process through TCS London Marathon’s registration platform by the required deadline. Failure to do so may result in forfeiting their Charity Place.
4.2 The Participant acknowledges that their place in the Challenge is non-transferable and non-deferrable to another event. If the Participant is unable to take part, they must notify the Charity as soon as possible to discuss their options.
4.3 The Charity reserves the right to contact the Participant if they are not meeting the outlined fundraising targets to consider withdrawal from the event.
4.4 Should the event be cancelled or postponed by the Event Organiser, the Charity will offer a refund of the registration fee. Refund of donations can only be received by the persons who donated.
4.5 The Participant acknowledges that any sponsorship raised remains the property of the Charity and shall be treated as a donation if they do not take part in the Challenge.
Health and safety
5.1 The Participant is responsible for ensuring they are medically and physically fit to participate in the Challenge. If they have a pre-existing medical condition, including kidney disease, they must seek medical advice before committing.
5.2 The Participant accepts that participation is at their own risk and that the Charity does not provide insurance for injury, loss, or damage.
5.3 The Participant is encouraged to obtain personal insurance for injury, travel, and loss of property.
5.4 If medical advice states that participation would pose a significant health risk, the Charity reserves the right to withdraw the Participant’s Charity Place.
Photography and publicity
6.1 The Participant consents to being filmed/photographed by the Charity or its representatives in relation to this Event.
6.2 The Participant grants the Charity the right to use their name, image, feedback, and comments in future publicity, advertising, and fundraising materials.
6.3 All images and footage taken will remain the property of the Charity. The Participant retains the right to revoke consent at any time in accordance with UK GDPR.
Compliance and legal obligations
7.1 The Participant agrees to abide by the UK Data Protection Act 2018 and all other relevant legislation and regulations.
7.2 The Participant agrees to act lawfully and follow fundraising guidelines set forth by the Charity and the Event Organiser.
7.3 The Participant agrees to indemnify the Charity in respect of any costs, claims, losses, or liabilities incurred due to any breach of these terms.
Withdrawal and deferral policy
8.1 If the Participant wishes to withdraw, they must notify the Charity as soon as possible.
8.2 Participants who have raised at least 50% of their fundraising commitment (£1,250, excluding Gift Aid) will be eligible to defer their place to the following year’s event.
8.3 If a deferral is granted, the participant will be required to pay the registration fee (£50) again, and their fundraising total will be carried over to count towards the new event.
8.4 Each participant may only defer once and all registration fees are non-refundable and non-transferable.
8.5 Participants who have raised less than 50% of their fundraising commitment will not be eligible for deferral. Instead, they will need to reapply when applications open for the following year’s event.
8.6 If a deferral is granted, the Participant agrees to meet any new fundraising targets set for the following year’s event.
General conditions
9.1 The Participant acknowledges that maintaining the good reputation of the Charity is of utmost importance.
9.2 The Charity reserves the right to terminate the Participant’s fundraising rights should they breach these terms and conditions.